Terms of Use

These Terms of Use set out the terms and conditions upon which the services through the Website, as well as to all its related or linked sites from Website (the “Platform”). By signing-up on the Platform or using or accessing the Platform or any part of the same, you acknowledge that you accept these Terms of Use and you agree to be bound by them. If you do not accept them, you should not use the Website and the services provided through it.

These terms of Use shall apply to the exclusion of any other terms and conditions referred to, proposed by or relied on by the customer, whether in negotiation or at any stage in the dealings between NextRetreat, s.r.o. and the Client, in respect of any services (as defined below) supplied by NextRetreat, s.r.o. to the Client pursuant to these Terms of Use.

This document can be printed and stored by users. NextRetreat, s.r.o. provides the following email address to the users for them to raise any question about these Terms of Use: support@nextretreat.com

1. INFORMATION ABOUT US

Pursuant to the provisions set forth in the Article 3a of Law 513/1991, Commercial Code, you will find below all the information required regarding the website manager:

Corporate Name: Next Retreat, s.r.o. (“NextRetreat”)
Registered Office: Namestie osloboditelov 3/A, Kosice, 040 01, Slovakia, European Union.
Slovak Tax identification number: SK 2121157302
Registry information: Commercial Registry of District Court Kosice I, section Sro, sheet 48002/V.
E-mail: support@nextretreat.com

NextRetreat provides Team Retreat Services as a company established and existing under the law of the Slovak Republic.

2. Definitions

In these Terms of Use:

Information means all of the information available on the Website including:

hotel room availabilities;
hotel room rates;
hotel descriptions and photographs;
hotel amenities;
customer testimonials;

Team Retreat Services means services provided by NextRetreat through the Website, as well as to all its related or linked sites from Website, on base of booking request made by Client through the Platform and confirmed by NextRetreat by Booking confirmation;

Subscription Service means all of our web-based applications, tools and platforms that you have subscribed to or that we otherwise make available to you, and are developed, operated, and maintained by us, accessible via Website or another designated URL, that are ordered by Client and are offered on a subscription basis. Client may separately subscribe for separately priced modules, as and when released by NextRetreat via Website.

Subscription Fee means the amount you pay for the Subscription Service.

Concierge Service means custom Providers research, custom preparation of Custom Proposal and help with the booking and organization of Team Retreat Services arranged for Client by our Retreat Specialists.

Concierge Fee means the amount you pay for the Concierge Service.

Billing Period means the period for which you agree to prepay fees for Subscription Service.

Permitted Purpose means the purpose of comparing venue accommodation rates and services in connection with the making of bookings and/or travel arrangements, but excludes any republication or resupply of the Information or any part of the Information to consumers by any electronic means;

Third Party Offering means the goods and services offered for sale by a third party;

Website means the website located at https://www.nextretreat.com

App means the application/website located at app.nextretreat.com

Client defines the company or a person that has made a booking by creating a booking request and paying the deposit on behalf of the booking party, who may also be referred to as “you”. References to, and the obligations of the Client apply to all team members and guests of the booking party.

Booking Party - includes all persons that are part of the booking, including the Client;

Agreement defines the agreed booking conditions as detailed in the Venue Detail page and / or Booking Request summary and incorporates these Terms of Use.

Amendments means any requests for changes in Agreement after the moment the service for Client is booked and the reservation regarding the Booking Confirmation is completed.

Booking Confirmation defines the confirmation email provided by us to the Client upon making a booking and paying the appropriate deposit.

Custom Proposal is a booking request arranged for Client by our Retreat Specialists while using Concierge Service and based on the requirements of the Client filled in the request form in App or on Website and other requests communicated with Retreat Specialists throughout the process of finding optimal booking request for Client.

Booking Summary or Booking Request Summary defines a summary of the Client’s requirement, including selected venue and other requested services.

Provider defines the recognised contracted third party used to fulfill third party accommodation, activities or services to the Client.

Venue defines accommodation and/or workspace and meeting space, including Provider’s venues

Intellectual Property Rights means any copyright, trade marks, patents, confidential information and all other intellectual property and proprietary rights, powers and benefits, including the right to register, transfer, license and assign the same.

3. DESCRIPTION OF THE SERVICE

NextRetreat is a company that provides services focused on Venues and retreats for teams ordered through Website/App which allows research, plan and booking of team trips including accommodation and additional services.

On the basis of booking request and Booking Confirmation, NextRetreat provides Team Retreat Services to the Client, in volume and terms which Client have been required by the Agreement. Client is obliged to make a payment to the NextRetreat for the rendered Team Retreat Services according to the conditions of Agreement.

4. ACCESS

By accessing the website at https://www.nextretreat.com, you are agreeing to be bound by these Terms of Use, all applicable laws and regulations, and agree that you are responsible for compliance with any applicable local laws. If you do not agree with any of these terms, you are prohibited from using or accessing this site. The materials contained in this website are protected by applicable copyright and trademark law.

By accessing the Platform, you:

bindingly confirm that you have the legal right, full power and authority to enter and exercise their rights and fulfill the obligations under the Agreement in accordance with these Terms of Use;
agree to be bound by these Terms of Use;

In accordance with the EU Directive on eCommerce and their local transpositions, as applicable, NextRetreat informs the Client that the Booking Confirmation email is the proof of its contractual relationship with NextRetreat. This document will be filed in NextRetreat records and may be accessed by the Client at any moment, upon request.

5. LICENSE GRANT

Subject to the terms and conditions of this Agreement, for the length of the term set forth in the applicable order, NextRetreat grants Customer, a non-exclusive, non-transferable, non-assignable, worldwide, limited right to access and use the Services (as such Services may be modified, revised and updated in accordance with this Agreement) to use the App and/or Website for ordering Team Retreat Services, for Client’s own internal business purpose.

6. YOUR ACCOUNT

In order to be able to use the Subscription Services, you must first register to set up an account with us (“Account“) by completing the sign-up form on our website.

In order to be eligible to sign up for an Account, you must:

be 18 years or older;
be legally capable of entering into binding contracts; and
be able to provide us with the following information:

your full name;
business name of your company and
a valid and current work email address.

You agree to disclose true and complete information during the Account registration process, and to update your information promptly in the event that it changes.

We reserve the right to refuse anyone an Account or terminate anyone’s Account at any time at our sole discretion without giving a reason.

It is your duty to keep your Account safe and secure. Please do not share the password to your Account with anyone and always ensure you log off when not using the Subscription Services and ensure that all devices which you use to access the Subscription Services are securely locked when not in your possession. We will not be liable for any loss or damage whatsoever resulting from the disclosure, howsoever caused, of your password. You may not use another person’s Account without the Account holder’s express permission. Accounts are non-transferable.

You must notify us as soon as possible of any unauthorized use of your password or Account or any other breach of security.

You may reset your account password at any time using the forgot password link on the login screen.

7. SUBSCRIPTION FEES

The Subscription Fee will remain fixed during the Billing Period of your subscription. Fees paid are non-refundable.

You can choose the Concierge package, which is not tied to the Billing Period, but to the organization of 1 team trip, where the payment of the fee depends on the number of team members who participate in Team Retreat Services. Please note, that even with this option, a fee is charged in the form of deposit payable before the access to the Account is created. The deposit amount is displayed in the subscription form as well as the amount of final fee payable after the Team Retreat Services are booked. There are no refunds for the sum of the deposit.

Once we have received the Subscription Fee or deposit payment for the Concierge package, you will be able to use the App or provide access to the Team Retreat Services order in case of using Concierge package.

The fees do not include any taxes, levies, duties or similar governmental assessments of any nature, including, for example, value-added, sales, use or withholding taxes, accessible by any jurisdiction whatsoever (“Taxes”). Client is responsible for paying all Taxes associated with its purchases under the Agreement and any order. If NextRetreat has the legal obligation to pay or collect Taxes for which Client is responsible, NextRetreat will invoice Client and Client will pay that amount unless Client provides NextRetreat with a valid tax exemption.

8. TERMS AND CONDITIONS OF THE SERVICE PROVIDERS

When booking for the Client, all terms and conditions and other contractual terms of the Providers between the respective Provider and the Client shall apply in addition to and shall prevail over these Terms of Use. NextRetreat shall inform the Client of special provisions including conditions of changes and cancellations. In the event where the relationship between Client and Provider leads to a default or other breaches of the present Terms of Use, NextRetreat shall not be liable.

9. RESPONSIBILITIES

NextRetreat will not be responsible for any damages that may result from interferences, omissions, interruptions, computer viruses, breakdowns and/or disconnections in the operational functioning of the electronic system or user’s devices due to causes beyond NextRetreat’s control, which prevent or delay the use of the Platform, nor for any delays or obstructions in the use caused by deficiencies or overloading of the Internet or other electronic systems, nor for the impossibility to provide the service or allow the access for causes beyond NextRetreat’s control and due to the users, third parties, failures in our partner’s and supplier’s computer systems or force majeure issues.

NextRetreat states that it has taken and will take all necessary measures, within its capabilities and the conditions of technology, to ensure that the Platform works properly and to avoid the existence and transmission of viruses and other harmful components to the users.

NextRetreat reserves the right to interrupt the access to the Platform at any time and without any previous notice, either for technical, security, control, or maintenance reasons, or for the failure of electricity supply or any other cause.

NextRetreat is only responsible for the reservation and advice on Team Retreat Services. Once the service is booked and the reservation is completed, all terms and conditions and other contractual terms of the Providers between the respective Provider and the Client shall apply. NextRetreat will not be liable for any breach, default or deficiency during the provision of services by the Provider.

Amendments requested by the Client to completed Booking Confirmation are permissible if they have been notified in writing no later than 14 days before the planned start of the event, otherwise these requirements for Amendments may be denied. NextRetreat has also the right to refuse requirements for Amendments in case that will be in conflict with terms and conditions or other contractual terms of the Providers. NextRetreat will charge the Client for each request for an Amendment fee in the amount of 30 EUR.

Amendments requested by the Client to completed Booking Confirmation are considered to be binding part of Agreement, after the confirmation by NextRetreat as in the case of Booking Confirmation.

Amendments requested by the Client to completed Booking Confirmation are not reason for non-performance of the Agreement.

Amendments after filling out the Concierge form, that includes in particular the anticipated date of your Team Retreat, preferred location or change in the number of members of your Team Retreat, may not be consistent with interim search results.

NextRetreat in such a case, reserves the right not to proceed with the search until the discrepancy between the Amendments and the original request will be resolved. Any Amendment after filling out the Concierge form may have an impact on the delivery date of Custom Proposal.

Client shall hold NextRetreat harmless at all times of any claim and/or any damages caused by Booking Party to a third party during the travel, and shall assume all liabilities, damages and/or injuries and/or obligations derived from or caused by the breach of any terms and conditions from the Providers by Booking Party.

10. INTELLECTUAL PROPERTY OWNERSHIP

You acknowledge that all Intellectual Property Rights created, developed, subsisting or used in or in connection with the Subscription Service and/or App and/or Website are and shall remain our property but are licensed to you in accordance with clause 5 above. We may terminate this Agreement on notice in writing with immediate effect should you question or dispute our ownership of any such Intellectual Property Rights at any time.

All intellectual property rights in or relating to the Subscription Service (including text, graphics, audiovisual content, trade marks, logos, layout, structure and software) are owned by us or our licensors. You agree that you will not reproduce, distribute, copy or publicly display any content which is not your own content, except to the extent required for your use of the Subscription Services in accordance with these Terms.

NextRetreat’s name, logo, trademarks and other branding are valuable assets (“Brand Assets“). Any use by you of the Brand Assets must be made in accordance with our prior consent and all goodwill in such use will inure to the benefit of NextRetreat.

Where the Team Retreat Services contain links to third party websites and/or resources, these links are provided for your information only. We have no control over the contents of those external websites or resources and accept no responsibility for them or for any loss or damage that may arise from your use of them.

11. PROHIBITED ACTIVITIES

The Client agrees to not use this Platform for illegal or improper purposes. In particular, the Client accepts that the Team Retreat Services purchased through this Platform are for their own use or consumption, or for the use and consumption of their employees and all persons that are part of the booking in whose name they are legally authorized to act.

The Client may not resell the services purchased through this Platform to third parties. NextRetreat reserves the right to deny access to the Platform at any moment with no prior notice.

You must not:

attempt to modify, translate, adapt, edit, decompile, disassemble, or reverse engineer any software programs used by us in connection with the Website.
reproduce in a material form, publish, perform in public, communicate to the public, or make an adaptation of the Information or any part of the Information other than for the Permitted Purpose;
access or monitor the Information or any part of the Information using any robot, spider, scraper or other automated means without our prior written consent;
violate the restrictions in any robot exclusion headers on the Website or bypass or circumvent any other measures employed to prevent or limit access to the Website;
take any action that imposes, or may impose an unreasonable or disproportionately large load on our infrastructure;

All the information of the Platform is protected under copyright. The unauthorized use of the information contained on the Platform, its resale, and any violation of NextRetreat’s intellectual property rights will revert to the responsibilities according to the law.

Trademarks (distinctive signs and logos) displayed on the Platform are NextRetreat’s exclusive property and are duly registered or in registration process. Names of other products, services and companies that appear in the Platform may be trademarks or other distinctive signs registered by their own owners.

12. DISCLAIMER

The materials on NextRetreat’s website are provided on an ‘as is’ basis. NextRetreat makes no warranties, expressed or implied, and hereby disclaims and negates all other warranties including, without limitation, implied warranties or conditions of merchantability, fitness for a particular purpose, or non-infringement of intellectual property or other violation of rights.
Further, NextRetreat does not warrant or make any representations concerning the accuracy, likely results, or reliability of the use of the materials on its website or otherwise relating to such materials or on any sites linked to this site.

Client is always obliged to verify the accuracy of the Information before accepting or using any Third Party Offering.

13. INDEMNITY

The Client agrees to release, defend, indemnify, and hold NextRetreat and its officers, directors, employees, agents and contractor, harmless from and against any claims, liabilities, damages, losses, and expenses, including, without limitation, reasonable legal and accounting fees, arising out of or in any way connected with: (i) your access to or use of the Platform, Team Retreat Services, or collective content or your violation of these Terms of Use; (ii) by your use of the Information or any part of the Information for any purpose other than the Permitted Purpose; (iii) your (a) interaction with any Provider, (b) booking of an Third Party Offering, (c) the use, condition or rental of an Third Party Offering by you, including, but not limited to any injuries, losses, or damages (compensatory, direct, incidental, consequential or otherwise) of any kind arising in connection with or as a result of a Team Retreat Services.

14. UPDATING AND MODIFICATION OF THE TERMS OF USE

NextRetreat reserves the right to modify these Terms of Use and the Privacy Policy at any time and without giving prior notice. Users should carefully read these Terms of Use before accessing the Platform. In all circumstances, the acceptance of the Terms of Use is an essential first step toward access to the services and content available on the Platform. The current Terms of Use will be available at all times in the Platform.